Changes Only Mode in HCM Extracts
You can create HCM Extract to extract the results. In HCM extract there are several modes, you can use these modes to extract the data which got changed since earlier extract run which we call it as Baseline.
To Enable these modes you have to enable Changes_Only parameter while you are defining HCM Extract.
At the time of running the Extract you can use Changes Only parameter to fetch the filtered data as per the parameter.
Below are the different parameters in changes only mode :
- All Attribute
- Changed Attributes
- Changed and Marked Attributes
- Changed and Marked Attributes with previous value
- Changed, Marked Attributes under threading group
- Changed, Marked Attributes, previous data under threading group
If you want to see step by step video for this visit Link
In this blog we will see how first two parameter will works.
All Attribute - If we run the HCM Extract with this parameter then extract will fetch all the attributes defined in HCM Extracts.
Now we will see how to create Changes only HCM Extract.
Requirement - 1. Need to create HCM Extract with Changes Only Functionality.
2. Change any record and fetch this record only using Changes only mode.
Let's Start -
Navigation - My Client Group -> Data exchange -> Extract Definition -> Create Extract (+).
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Name
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PersonData_Change
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Start Date
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Date as you wish
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Type
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Full Profile
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Changes Only
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Enable this option
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Create Data Group -
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Name
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Person_Details
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Tag Name
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Person_Details
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User Entity
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PER_EXT_SEC_PERSON_UE
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Threading Database Item
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Extract Person ID
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Threading Action Type
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Object actions
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Root Data Group
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Enable this option to make this Root Data Group
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Threading Database Item - If we are implementing Changes Only HCM Extract then its required to define threading database item. It is the Unique Id for the selected User Entity
Create Record -
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Sequence
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10
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Name
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Person_Details
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Tag Name
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Person_Details
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Type
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Detail Record
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Process Type
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Fast Formula
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Create the Attributes -
1. Person Id - Attribute
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Name
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Person_ID
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Tag Name
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Person_ID
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Shor Code
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Person_ID
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Data Type
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Number
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Type
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Database Item Group
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Database Item Group
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Extract Person ID
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Output Label
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Person_ID
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Output Column
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1
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Key Attribute
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Enable this option
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Key Attribute - We need to configure Key Attribute which is uniquely identify each row return by the data group. For Changes only mode, you must select at least one attribute in the block as key attribute.
2. Person Full Name - Attribute
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Name
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Person_FullName
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Tag Name
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Person_FullName
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Shor Code
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Person_FullName
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Data Type
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Text
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Type
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Database Item Group
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Database Item Group
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Person Full Name
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Output Label
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Person_FullName
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Output Column
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2
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3. Person Gender - Attribute
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Name
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Person_Gender
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Tag Name
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Person_Gender
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Shor Code
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Person_Gender
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Data Type
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Text
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Type
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Database Item Group
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Database Item Group
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Person Gender
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Output Label
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Person_Gender
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Output Column
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3
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4. Person Date of Birth - Attribute
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Name
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Person_DOB
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Tag Name
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Person_DOB
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Shor Code
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Person_DOB
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Data Type
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Date
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Type
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Database Item Group
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Database Item Group
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Person Date Of Birth
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Output Label
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Person_DOB
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Output Column
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4
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Define the Delivery Option
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Delivery Option Name
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Data
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Output Type
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Data
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Output Name
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Data
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Delivery Type
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None
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Navigate to Extract Execution Tree to compile all the formula and validate Extract.
Once HCM Extract validate successfully, then Submit the extract.
All Attribute Mode -
Submit the Extract with All Attribute Parameter in changes only.
It will Extract full data output at that point of time. We can utilize this as a baseline.
Check the result of Extract.
Now we will change the Person name using Person management Option.
Open Any Worker using Person Management and change the Person Name and save the changes.
Once person changes successfully submitted then we will run again the extract with another mode.
Changed Attribute Parameter - If we run the HCM Extract with this parameter then Extract will compare with previous extract run and fetch only those records got changed.
Run the Extract with Changed Attribute Parameter.
HCM Extract will fetch those records got changed after previous run to till that point of time.
Now you can check the results. You will get changes only records in output.
In this way you can defined Changes Only Extract and run it with All Attribute Parameter and Changed Attributes Parameter.
In next Blog we will see rest of the Changes only Parameter.
If you want to see step by step video for visit Link
Changed and Marked Attributes - Extract will fetch those records which got changed after previous extract run along with this those attributes which are marked as change.
Marked as a Change - If we enable this option at attribute level which mean that we made that attribute as a required to fetch by HCM Extract irrespective of any data changes.
If you want to see step by step video for Changed and Marked Attribute - visit Link
For this we will enable the Marked as a change option for Person Full Name attribute which was
highlighted in yellow.
Person Full Name - Attribute
Name | Person_FullName |
Tag Name | Person_FullName |
Shor Code | Person_FullName |
Data Type | Text |
Type | Database Item Group |
Database Item Group | Person Full Name |
Output Label | Person_FullName |
Output Column | 2
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Marked as Change | Enable this option |
Save Extract.
Now we will change the Person name of any worker using person management and then Submit the extract.
Submit HCM Extract with Changed and Marked Attribute Parameter.
Expected output - HCM Extract will fetch those records got changed after the previous run and also those attributes which was marked as change.
If you want to see output for Changed and Marked Attribute - visit Link
Changed and Marked Attributes with previous value -
HCM Extract with this parameter will fetch the Changed attribute after previous extract run and those attributes which marked as change at attribute level along with old values.
For this we will enable Marked ass change option for person Date of birth Attribute.
If you want to see details for Changed and Marked Attribute with Previous Value - visit Link
Person Date of Birth - Attribute
Name | Person_DOB |
Tag Name | Person_DOB |
Shor Code | Person_DOB |
Data Type | Date |
Type | Database Item Group |
Database Item Group | Person Date Of Birth |
Output Label | Person_DOB |
Output Column | 4
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Marked as Change | Enable this option |
Now we have Person Full Name and Person DOB these two attribute are marked as change.
We will change Person Gender for any person and will submit the Extract.
Changed the Gender for any person and save the changes.
Submit the HCM Extract with Changed and Marked Attributes with Previous Value Parameter.
It should fetch Person Full Name, Person DOB, Person Gender with old Values.
If you want to see output for Changed and Marked Attribute with Previous Value - visit Link
